Community Events | 16 January 2019 at 7:30pm

Dear Councillor
You are hereby summoned to attend a meeting of the
COMMUNITY EVENTS COMMITTEE to be held on
WEDNESDAY 16TH JANUARY 2019 AT 7.30pm in the
COMMITTEE ROOM, VICTORY HALL
Yours faithfully

Amanda Ward
Clerk’s Assistant to the Parish Council 9th January 2019

1. Attendance and apologies for absence
To record the attendance and reasons for absence.

2. Declaration of interest
To allow councillors to declare a Disclosable Pecuniary, Other Pecuniary or Registerable Non-Pecuniary interest on any matter covered by the Agenda. Members are reminded that, when considering any item, if it becomes clear that they have an interest, they must declare it.

3. Public participation
a) The Chairman to invite members of the public to indicate if they wish to speak at this meeting – either on an item on the agenda or on a general matter not on this agenda. You should indicate your wish to speak to the Clerk prior to the start of the meeting.

b) The Chairman to invite contributions from members of the public who wish to speak on a general matter not on this agenda.

The public may raise matters or ask questions relating to the work of the Community Events Committee. Questions cannot always be answered at the meeting but they will be dealt with appropriately. If a matter raised or question asked is to be discussed by the Councillors it will be added to the agenda for the next meeting of the Committee or passed to Full Council.

Recording of Meetings: Should anyone wish to record a Committee or Council Meeting the Clerk must be informed prior to the start of the meeting in order that the Council can comply with Data Protection Regulations.

4. Minutes of the Community Events Committee Meeting of Wednesday 19th December 2018
To consider and approve the minutes of that meeting which have been circulated.

5. Financial Report
To receive an up to date Nominal Ledger and Cost Centre Review to 31st December 2018.

6. Quiz Night
To consider holding a Quiz Night in March.

7. Children’s Event
To finalise arrangements for the Children’s Event.

8. Annual Parish Forum 2019
To further discuss the arrangements for the Annual Parish Forum in April.

9. Items for committees/ Next Council meeting
To receive and consider requests for items to be included on agendas for committees or Council.

10. To confirm the date of the next meeting
To confirm the date of the next Community Events Committee meeting scheduled to be held in the Committee Room, Victory Hall on Wednesday, 20th February 2019 at 7.30pm.

Minutes of the meeting of the COMMUNITY EVENTS COMMITTEE
Held on WEDNESDAY, 16TH JANUARY 2019 at 7.30pm
In the COMMITTEE ROOM, VICTORY HALL

.
80. Attendance & Apologies for Absence

In Attendance: Cllr C M Spademan (Chairman)
Cllr D Jordan
Cllr J R Norton

Also in attendance: Amanda Ward, Clerk’s Assistant.

Apologies were received from Cllr I Wancerska (illness).

RESOLVED to accept the Councillor apologies.

81. Declaration of interest
There were none declared

82. Public Participation
There were no members of the Public present.

83. Minutes of the Community Events Committee Meeting of Wednesday 19th December 2018.

RESOLVED to approve the Minutes of the Community Events Committee Meeting of Wednesday 19th December 2018.

84. Financial Report
A Financial Report was circulated prior to the Meeting. The report was noted.

85. Quiz Night
Cllr C Spademan advised that Steve Mann has agreed to do another Quiz Night in March. The Clerk’s Assistant will check the Tollgate Hall availability for 23rd, 30th and 16th March in that order of preference.

It was agreed not to hold a raffle on this occasion.

Cllr C Spademan has purchased a wall planner to help organise the events better.

86. Children’s Event
Cllr C Spademan advised that the event has had to be cancelled as Maria from ‘Leap Along’ felt there had been insufficient advertising so she did not want to proceed.

Cllr C Spademan confirmed it had been advertised in the Stanway Life Magazine and on Face Book and expressed her disappointment in Maria’s decision.

Cllr D Jordan will cancel the event of Face Book and suggested doing something for the Children in the Autumn. It was agreed to discuss the matter again at the next Meeting.

87. Annual Parish Forum 2019
The Victory Hall has been booked for the 11th April. Cllr C Spademan will produce a poster for agreement at the next Meeting. The Community Champions Categories and nomination forms will be put on the Notice Boards and on Face Book.

88. Items for committees / Next council meeting
There were no items.

89. To confirm the date of the next meeting

The next Meeting of the Community Events Committee will take place on
Wednesday, 20th February 2019 at 7.30 pm in the Committee Room, Victory Hall.

There being no further business the Committee Chairman thanked members
for their attendance.

The meeting closed at 7.55 pm

Amanda Ward, Clerks Assistant 17th January 2019

Signed……………………………………….. Dated: 20th February 2019
Chairman