Multipurpose Games Area | 3 January 2019 at 7:00pm

Dear Councillor
You are hereby summoned to attend a Meeting of
The MPGA COMMITTEE to be held on
THURSDAY, 3RD JANUARY 2019 at 7.00PM at the
STANWAY ROVERS FOOTBALL CLUB

Yours faithfully

Amanda Ward
Clerk’s Assistant to the Parish Council 13th December 2018

1. Attendance and Apologies for Absence
To record the attendance and reasons for absence

2. Declaration of Interest
To allow Parish Councillors to declare a Disclosable Pecuniary, Other Pecuniary or Registerable Non-Pecuniary interest on any matters covered by this Agenda. Members are reminded that, when considering any item, if it becomes clear they have an interest they must declare it

3. Public Participation

a) The Chairman to invite members of the public to indicate if they wish to speak at this meeting – either on an item on the agenda or on a general matter not on this agenda. You should indicate your wish to speak to the Clerk prior to the start of the meeting.

b) The Chairman to invite contributions from members of the public who wish to speak on a general matter not on this agenda.

The public may raise matters or ask questions relating to the work of the Planning committee. Questions cannot always be answered at the meeting but they will be dealt with appropriately. If a matter raised or question asked is to be discussed by the Councillors, it will be added to the agenda for the next meeting of the Committee or passed to full Council.

Recording of Meetings: Should anyone wish to record a Committee or Council Meeting the Clerk must be informed prior to the start of the meeting in order that the Council can comply with Data Protection Regulations.

4. Minutes of the Multi Purpose Games Area Committee Meeting of 6th December 2018.
To consider and approve the minutes of that meeting which have been circulated.

5. Clerk’s Report/ Update
To receive a report from the Clerk and, if necessary, an oral update on current and outstanding issues dealt with by the Council.

6. Financial Report
To receive a financial report

7. Maintenance Report
To receive a report from Stanway Rovers Football Club (the caretakers) on the current state of the courts and equipment.

8. Hard Court Surface
To receive a report on progress made to date in effecting a repair of the Hard Court.

9. To Confirm The Date Of The Next Meeting
The next Multi Purpose Games Area Meeting will be held on Thursday, 7th February 2019, at 7.00pm at the Stanway Rovers Football Club.

.

Minutes of the meeting of the MULTI PURPOSE GAMES AREA Committee
Held on THURSDAY, 3RD JANUARY 2019 at 7.00pm
At Stanway Rovers Football Club

The Meeting began at 7.15pm as Cllr J R Norton was running late.

57. Attendance & Apologies for Absence:

Present: Cllr D Bloomfield (Chairman), Cllr D Chambers, and Cllr J Norton

Also in attendance was Amanda Ward, Clerk’s Assistant and Mr K Pattle.

58. Declaration of Interest
Cllrs D Bloomfield and J Norton declared that they were Members of the Stanway Rovers Football Club.

59. Public Participation
There was one member of the public present.

60. Minutes of the Meeting of 6th December 2018
RESOLVED: To accept the Minutes of the Meeting held on Thursday, 6th December 2018.

61. Clerk’s Report and Update
The Clerk’s Assistant had nothing to report.

62. Financial Report
There were no Financial Reports available.

63. Maintenance Report
Mr K Pattle advised that everything was running smoothly and the overhanging bushes have been cut
back.

64. Hard Court Surface
Cllr D Chambers reported that Stroods Contractors had visited the site just before Christmas.Gipping
Construction and Millane Contract Services are due to visit the site tomorrow. A further two
contractors are due to visit before the tender end date on the 18th January 2019.

65. Date and Time of Next Meeting
The next meeting will take place on Thursday, 7th February 2019 at 7.00 pm at the Stanway Rovers
Football Club.

There being no further business the Chairman thanked everyone for attending and the meeting ended
At 7.22pm.

Signed: …………………………………………. Date: 7th February 2019
(Chairman)