Policy & Finance | 14 February 2018 at 7:00pm
- Committee Group: Policy & Finance
STANWAY PARISH COUNCIL
You are hereby summoned to attend a meeting of the
POLICY & FINANCE COMMITTEE to be held on
WEDNESDAY, 14th February 2018 AT 7.00pm in the
COMMITTEE ROOM, VICTORY HALL
Clerk to the Parish Council 7th February 2018
1. Attendance & Apologies for Absence
To record the attendance and reasons for absence.
2. Declaration of Interest
To allow Councillors to declare a Disclosable Pecuniary, Other Pecuniary or Registerable Non-Pecuniary interest on any matters covered by this Agenda. Members are reminded that, when considering any item, if it becomes clear they have an interest they must declare it.
3. Public Participation
a) The Chairman to invite members of the public to indicate if they wish to speak at this meeting – either on an item on the Agenda or on a general matter not on this Agenda. You should indicate your wish to speak, to the Clerk, prior to the start of the meeting.
b) The Chairman to invite contributions from members of the public who wish to speak on a general matter not on this Agenda.
The public may raise matters or ask questions relating to the work of the Policy & Finance Committee or any other matter. If a matter raised or question asked is to be discussed by the Council it will be added to the Agenda for the next meeting of the Committee or passed to Full Council.
Recording of Meetings: Should anyone wish to record a Committee or Council Meeting the Clerk must
be informed prior to the start of the meeting in order that the Council can comply with Data Protection
4. Minutes of the Policy & Finance Committee meeting of 10th January 2018
To consider and approve the Minutes of the Meeting which have been circulated.
5. Clerks Report and Update
To receive a report and, if necessary, an oral update on current and outstanding issues dealt with by the Committee.
a) To receive a report on income and expenditure to date and;
b) To approve intermediate expenditure and sign cheques.
7. Village Hall Refurbishment
To receive an update on the Village Hall Refurbishment.
8. Repair to Footpath between the Tollgate Hall Car Park and Villa Road
To consider and agree on a quotation for the repair to the footpath between the Tollgate Hall Car
Park and Villa Road which can be funded through monies available from the Borough Council –
subject to full assurance that the area is the responsibility of Stanway Parish Council.
9. Policy On Recording of Motions and Votes
To decide whether the Council wishes to continue to record Proposers and Seconders in Minutes and
whether to record votes.
10. Essex Parking Partnership and Park Safe
To consider the Council’s policy regarding residents’ reports of inconsiderate parking and to consider
the use of a Park Safe vehicle around Stanway. (Cllr D Fowles to speak to this motion).
11. Winstree Road Schools Travel Plan
To receive an update on the Meeting about Winstree Road Schools Travel Plan.
12. Staffing Sub-Committee
To receive a report from the Staffing Sub-Committee.
13. Arrangements for use of Tollgate Car Park by parents of children at Stanway Primary
To receive a report of the Meeting held with the school, Cllr D Bloomfield and Cllr J Spademan
14. Parish Council Facebook Page and Postings on Other Facebook Sites
a) To consider the request from Cllr D Jordan to launch an official Parish Council Facebook Page
which he has volunteered to run and;
b) To agree a policy on posting information on other Facebook sites in the name of the Parish Council.
15. Commemorative Plaque
To consider a future contribution towards a Commemorative Plaque to mark the 50th Anniversary
of Stanway Villa. (Cllr P Thompson to speak to this item which is for information only).
16. Use of Private Security Firm
To consider the use of a private Security Firm in Stanway as Tiptree Council has done. (Cllr D Chambers
to speak to this motion.).
17. Lakelands 2 – Building Work – Complaints
To consider complaints by Parishioners concerning blocked roads, blocked driveways and
other inconsiderate parking by builders working in the Lakelands 2 area and to agree on a
course of action. (Cllr P Dundas to speak to this motion).
18. Request for Funding; Local Scout
To consider making a small donation from the Chairman’s Allowance towards a fund-raising project
being carried out by a local Scout. The young man (aged 13) has made this request to the Council.
19. Local Highways Panel
To consider any matters arising from the Local Highways Panel.
20. Playing Field Requests
To consider any requests to use the Playing Field.
21. Information Update
To receive oral updates from Members on matters affecting the Parish.
22. Items for Committees/Next Council Meeting
To receive and consider requests for items to be included on Agendas for Committees or Full Council.
23. To Confirm the Date and Time of the Next Meeting
The next Policy and Finance Committee Meeting will be held on Wednesday, 14th March 2018 at 7.00 pm
in the Committee Room, Victory Hall.
24. Exclusion of the Public and Press
In accordance with Section 100 A (4) of the Local Government Act 1972 and the Local Government
(Access to Information) (Variation) Order 2006 to exclude the Public, including the Press, from the
Meeting so that any items containing exempt and confidential information (for example
confidential personal, financial, or legal advice) in the remainder of this Agenda can be decided.
Exempt information is defined in Section 1001 and Schedule 12A of the Local Government Act
PART TWO OF THE AGENDA IS ON THE NEXT PAGE
25. Increase in hours of Clerk’s Assistant
To agree to increase the hours of the Clerk’s Assistant from 10 hours per week to 16 hours per week
to provide additional support for the Clerk in Committee and administrative work. The proposed
increase to take place with effect from 1st March 2018.
Minutes are not yet available.