Website Policy

Stanway Parish Council Website Policy

This policy was last updated on: 30 January 2017

  1. Introduction
    1. Stanway Parish Council is committed to providing and promoting access to local news and information relevant to the Stanway Parish. One of the ways in which Stanway Parish Council provides public access to this information is through Parish Council maintained websites.
  2. Purpose
    • The purpose of this Policy is to ensure that:
    • There is understanding around the aims of Stanway Parish Council’s Websites
    • Responsibilities for maintaining the Council’s websites are clearly set out
    • There is clarity around the type of content appropriate for the websites
  3. Scope
    1. This Policy applies to all Stanway Parish Council maintained websites, including its main website;
  4. Aims of the Parish Council Websites
    1. Stanway Parish Council’s websites exist with the following aims
    2. To provide information useful to residents of the Parish, focused on services and events within the Parish.
    3. To provide information in a timely, accurate, fair and objective manner.
    4. To assist visibility of Parish Council matters to residents of the Parish, including agendas, minutes, directory of council members, and any other relevant Parish Council documents.
    5. To support engagement of residents of the Parish with the Parish Council – including providing contact details for members of the Parish to raise concerns or questions with the Parish Council, and providing a mechanism to promote surveys and/or consultations where appropriate.
  5. Responsibility for Maintaining Parish Council Websites
    1. Stanway Parish Council has ultimate decision making authority over the content, and indeed the continued existence of its websites.
    2. The Council’s Parish Clerk and other approved ‘webmasters’ will be responsible for maintaining the Council’s websites and ensuring that content remains up-to-date. This includes;
      • All agendas and approved minutes of meetings
      • Dates of future meetings and events
      • Local news items and consultations
      • All Councillor contact details
  6. Website Content
    1. Stanway Parish Council’s websites and associated content shall meet the following criteria;
      • Content provided on the websites shall be factual.
      • Content will not generally express opinions, except where these are correctly approved opinions of the Parish Council, or where these opinions form a part of Parish Council business.
      • The websites will not carry ‘paid for’ advertising nor publish notices which are primarily of a commercial nature.
      • There shall be no open access ability for the public to directly publish content on the website. All content published to the websites must be done so by a person authorised to do so by the Parish Council.
    2. Stanway Parish Council will evaluate all potential content to ensure that it is appropriate for its websites.
  7. Website Links
    1. Stanway Parish Council’s websites contain links to information created and maintained by other public sector and private organisations. These links add value to the site by providing visitors with additional information about topics and eliminating duplicate content.
    2. Since website content may change or disappear entirely without notice, the Council cannot be held responsible for the content or accuracy of external websites.
  8. Policy Review
    1. Stanway Parish Council will review this Policy as is necessary and appropriate, and at a minimum on an annual basis.